Accounts Payable Assistant

Accounts Payable Assistant

Location: Reading (Hybrid)

Company: Webexpenses

About Us

At Webexpenses, we’re on a mission to simplify expense management for businesses of all sizes. Our award-winning SaaS platform helps organisations gain control, visibility and efficiency across their spend processes. We’ve now joined forces with Zudello, so Webexpenses powered by Zudello brings expenses together with accounts payable, accounts receivable and more in one finance suite. As we continue to grow, we’re looking for an Accounts Payable Assistant to join our Finance team.

The Role

You’ll own the purchase ledger day to day, making sure we pay the right people the right amount at the right time. About 90% of your time goes on accounts payable and expenses. The other 10% is covering accounts receivable.

You’ll work alongside our Accounts Receivable & Credit Control Assistant and cover each other’s ledgers. The Assistant Management Accountant prepares the month-end accounts, so at month end your focus is closing the purchase ledger accurately and on time.

This is a full-time role (35 hours per week), reporting to the Group Finance Manager.

Key Responsibilities

Accounts payable

• Process supplier invoices, credit notes and purchase orders accurately and on time
• Run three-way matching and resolve queries with budget holders and suppliers
• Prepare weekly payment runs, including BACS and international payments, for review and approval
• Reconcile supplier statements each month
• Review and process employee expense claims in line with policy
• Maintain supplier records, including bank detail changes with fraud checks
• Reconcile company credit cards
• Code input VAT correctly to support VAT returns
• Produce the aged creditors report and flag cash-flow timing to the Assistant Management Accountant
• Answer supplier queries promptly and professionally

Month-end support

• Close the purchase ledger in line with the month-end timetable
• Provide details of uninvoiced costs to support the accruals schedule
• Prepare the accounts payable control account reconciliation for review

Accounts receivable cover

Growth and projects

• Help improve our accounts payable processes and automation
• Keep processes documented and up to date
• Build experience towards the Assistant Management Accountant role as you progress through your studies

What We’re Looking For

Essential

• 1–2+ years in an accounts payable role, ideally in a growing business
• Experience processing high volumes of invoices and preparing payment runs
• A basic understanding of double entry and reconciliations
• Confidence with finance systems, and quick to learn new ones
• Competent Excel skills (lookups, pivot tables)
• Strong attention to detail, and a habit of finding the cause of a problem, not just fixing it
• Accurate and organised, with clear communication with suppliers and budget holders

Nice to have

• AAT qualified, or part-qualified ACCA / CIMA (we offer study support)
• Experience with a cloud accounting system and accounts payable automation tools
• SaaS or technology sector experience

What We Offer

• Study support towards your AAT, ACCA or CIMA qualification
• Clear career progression, with a path towards the Assistant Management Accountant role
• Flexible working: hybrid, based in Reading
• A supportive, collaborative team culture
• Ongoing training and professional development
• Generous holiday and benefits package

Why Join Webexpenses?

You’ll be joining a growing, innovative SaaS company where your contribution has real impact. We value ambition, collaboration and continuous improvement, and we invest in our people to help them succeed.

Apply Now

If you’re a finance professional looking to take the next step in your career, we’d love to hear from you. Send your CV and a short note about why the role appeals to you to [email / application link].

Information

• We are an equal opportunities employer and welcome applications from all backgrounds
• A strong awareness of data privacy and security is essential